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🕓 Multi-Zone Meeting Planner
Coordinate meetings across time zones by mapping teammates' working hours and spotting overlapping slots automatically.
Multi-Zone Meeting Planner
Coordinate across time zones in a single view. Adjust working hours for each teammate, explore overlapping slots, and pick times that respect everyone's daytime hours.
Participants & working hours
Meeting focus
UTCAmerica/New_YorkEurope/London
| Participant | Local time | Workday |
|---|---|---|
| You | 20:34 | Mon 17/11 |
| New York | 15:34 | Mon 17/11 |
| London | 20:34 | Mon 17/11 |
Overlapping suggestions
Option 114:00 (Mon 17/11)
You14:00 · Mon 17/11New York09:00 · Mon 17/11London14:00 · Mon 17/11
Option 214:30 (Mon 17/11)
You14:30 · Mon 17/11New York09:30 · Mon 17/11London14:30 · Mon 17/11
Option 315:00 (Mon 17/11)
You15:00 · Mon 17/11New York10:00 · Mon 17/11London15:00 · Mon 17/11
Option 415:30 (Mon 17/11)
You15:30 · Mon 17/11New York10:30 · Mon 17/11London15:30 · Mon 17/11
Option 516:00 (Mon 17/11)
You16:00 · Mon 17/11New York11:00 · Mon 17/11London16:00 · Mon 17/11
Option 616:30 (Mon 17/11)
You16:30 · Mon 17/11New York11:30 · Mon 17/11London16:30 · Mon 17/11
How to use this tool
- List each teammate, their time zone, and typical working hours.
- Pick a tentative start time and duration in your local clock.
- Review the suggested slots that keep everyone within daylight hours.
Share the final time
- Copy the selected slot into your calendar invite.
- Note the +1/−1 day indicators for teammates who spill into a different day.
- Attach an agenda so the meeting is worth the coordination effort.
Make it equitable
- Rotate inconvenient slots across recurring meetings.
- Choose overlapping core hours and stick to them for ad-hoc chats.
- Offer async updates when someone falls outside shared availability.
FAQ
- How accurate are the time zone conversions?
- All conversions use the browser's Intl APIs, which include daylight-saving adjustments for supported zones.
- Can I use 4-day work weeks or split shifts?
- Yes. Adjust the working-hour windows to match each teammate's availability before generating suggestions.
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